Bilingual Food Safety Coordinator (English/Spanish)
As a Food Safety Coordinator, you will play a key role in managing supplier compliance and ensuring food safety documentation aligns with regulatory and customer standards across North America.
Key Responsibilities
- Screen and assess new suppliers selected by the Commercial and Procurement teams.
- Complete supplier pre-qualification questionnaires, verifying manufacturing site details, supply chain data, and product compliance with import regulations (e.g., microbiology, pesticides, heavy metals).
- Request and collect comprehensive food safety and technical documentation from global suppliers in accordance with internal SOPs.
- Review and approve documents to ensure alignment with food safety standards and supplier food safety systems.
- Proactively follow up with suppliers to ensure timely completion of onboarding requirements.
- Collaborate with Food Safety and Quality Assurance (FSQA) team members to confirm that supplier documentation meets customer food safety requirements prior to submission.
- Upload food safety documentation to customer portals as needed.
- Maintain accurate, well-organized electronic records and document management systems.
- Ensure clear, professional communication with international suppliers.
- Perform additional administrative and support tasks as needed.
Required Skills
- Strong multitasking and prioritization skills in fast-paced environments.
- Analytical mindset with high attention to detail.
- Highly organized, dependable, and self-motivated.
- Proactive and solution-oriented, able to manage issues independently.
- Effective communicator, capable of simplifying complex topics and collaborating across departments.
- Proficiency in Microsoft Teams (including virtual meetings), Word, Excel, Outlook, SharePoint, and Adobe Acrobat.
- Excellent English communication skills (written and spoken); Spanish is a MUST
- Patient, observant, and thorough in daily responsibilities.
Additional Language Skills
- Fluency in English and Spanish is essential due to the need for regular communication with external stakeholders and management of documentation in English.
- Proficiency in French is preferred and considered an asset.
Education & Experience
- Educational background in food safety or quality, with relevant training in microbiology.
- Minimum of 5 years of experience in the food industry.
Technical Skills
- Strong proficiency in Microsoft Office Suite and Adobe Acrobat.
- Experience with SAP Business One (SAPB1) is an asset.
Benefits
- Eligibility for discretionary annual bonus plan.
- Health and dental insurance (100% premiums paid) after 3 months.
- Access to virtual healthcare services after 3 months.
- 3 weeks of paid vacation per year.
- 5 personal/sick days annually.
- Hybrid work model: 2 days from home, 3 days in office (initial 8–10 weeks in-office for training).
- Flex Fridays (workday ends at 1 p.m. in summer, 3 p.m. during the rest of the year).
- 50% subsidized gym membership nearby.
- Casual-professional work environment with modern amenities.
- Free onsite parking, including electric charging stations.
- Outdoor patio for lunch and team events.
- Company-sponsored team-building activities.
