Our client is a leading provider of high-quality health and wellness products. With a focus on innovation, sustainability, and well-being, they are committed to creating a vibrant, collaborative workplace culture. They are now seeking a dynamic and experienced Executive Assistant to support the company CEO.
Role Overview
To provide proactive commercial and executive support to the Chief Executive Officer, inclusive of a broad range of administration and support services
Key Responsibilities
- Preparing quotations in SAP for pricing and approval by the CEO including helping to prioritise
- Prioritise and coordinate customer related activities across the CEO, and the company’s broader team, to ensure timely action of requests, queries, issues
- Planning, prioritising and managing the Chief Executive Officer’s office in line with best practice to ensure the efficient running of the office
- Act as first point of contact to the CEO’s office in dealing with all correspondence, communications, enquiries and requests and following up in a timely manner
- Reviewing, prioritising and responding to e-mails and answering and returning calls
- Manage the CEO’s diary, meetings and calendar including travel arrangements if required
- Liaise, as appropriate, with the Management Team and various stakeholders on matters related to the CEO’s office including meetings, calendars and travel arrangements
- Assist the CEO with background research, compiling data, preparation and creation of PowerPoint presentations and other documents or papers, as required
- Document preparation including memos, letters, minute taking, drafting emails on CEO’s behalf, including handling of confidential information
- Provide administrative help and support as required across the company’s Management Team, including support of the business development function
- Develop and maintain modern office management processes and procedures to support the efficient running of the CEO's office, including managing databases, filing systems and leveraging use of IT systems
- Liaising with internal and external stakeholders to efficiently coordinate asks and actions
Requirements
- Knowledge of SAP ERP system would be an advantage
- Excellent organisational and planning skills including time management with proven track record of prioritising key tasks and delivery to a high professional standard
- Pro-active “can do attitude” with strong ability to work on own initiative, multitask and flexible to meet deadlines
- Resilient and capable of operating in a fast-moving environment
- Excellent communication skills with strong interpersonal, empathy, listening skills combined with personal and political savvy
- Ability to exercise sound judgment, diplomacy and tact
- Good interpersonal, team and relationship building skills
- Attention to detail with high levels of accuracy
- In-depth knowledge of using MS PowerPoint, Word, Excel and general IT skills
- Possess high level of confidentiality and discretion
- Flexible attitude to job function and working hours
- Knowledge and relevant experience within Food Ingredients or Supply Chain would be an advantage
Benefits
- Flexible working hours
- Supportive team and positive working environment
- Opportunity to shape practices in a growing company
- Convenient Dublin location
Ref Code: PR/013143
To apply, please e-mail in strict confidence, with a comprehensive CV, including salary details, quoting the above reference and for the attention of Jon Hemming-Nash
Due to a high volume of responses, we cannot reply to each application individually. If you have not had a response within one week, we are sorry to say your application has not been successful on this occasion.
